Events

We promote events sponsored by the College, IAC Schools, student organizations, and research centers on our online calendars, social media, digital signage, and email newsletters.

If you have an upcoming event, please submit the form below to the IAC Communications team so we may help promote your event.

Submit Your Event

Timeline

Please give us a minimum of five days' notice to promote your event effectively. You can request design support from IAC Communications for high-profile, College/Institute-wide, and national/international events. For smaller events, we encourage you to use the flyer templates linked below.

Events are typically posted to online calendars within two business days.

Flyer Templates

Our flyer templates are designed in the online, free software Canva. You will need to create a free account in order to use the templates but the site is very easy to use once you have created an account. To learn more about Canva, you can watch this YouTube Playlist for beginners. To learn how to use our Ivan Allen College templates specifically, you can watch our IAC Event Flyer Template Tutorial.

Please be mindful of how dates, times, titles, and other text is written to align with the Georgia Tech Editorial Style Guide. A brief overview of the style guide is included below. If your event is sponsored by multiple Georgia Tech units, please follow the multiple-unit sponsorship guide. If your event is sponsored by an external company or donor and you wish to include their logo on your event flyer, you must include the disclaimer available in the brand guide

Editorial Style Overview

Editorial Style Guide Overview

Date

Do not use a comma between a month and year or season and year; commas are used in dates when a specific day is given. When a month is used with a specific date, abbreviate only ;Jan., Feb., Aug., Sept., Oct., Nov., and Dec. Spell out when using alone or with a year alone. When a phrase refers to a day, month, and year, set off the year with commas.

  • July 2019 was the hottest month in recent history. Friday, Dec. 13, 1987, was the date recorded in the police statement.

To improve readability, we have switched to using an en dash ( – ), with a space on either side, for date ranges. For Mac users, pressing the Option key together with the hyphen key will create an en dash. PC users can use the shortcut key combination Ctrl together with the minus key on the numeric keypad; note that Num Lock must be enabled to create the en dash.

  • Parents are invited to join their students for FASET, May 2 – 5.

But, if the construction is such that from precedes the date, then using to instead of the en dash is preferable.

  • The Campus Recreation Center will be closed for renovations from July 12 to Aug. 12.

Note: Depending on the type of document/communication, the year should be omitted if the event is taking place in the current year.

Time

Use noon and midnight instead of 12 p.m. and 12 a.m. But if using the term midnight would create ambiguity about what day something is taking place, since some users’ understandings may vary, consider instead 11:59 p.m. Thursday or 12:01 a.m. Friday. Never include the minutes portion (following the colon) when those digits would be 00. Other points to keep in mind when formatting times: Use a numeral, a space, and a.m. or p.m. (lowercase with periods). To improve readability, we have switched to using an en dash ( – ), with a space on either side, for time ranges (just as with date ranges). Depressing the option key together with the hyphen key will create an en dash.

  • 8 – 11 a.m.
  • 9 a.m. – 5 p.m.

If the times occur within the same portion of the day, do not repeat the a.m. or p.m. If the construction is such that from precedes the time, then using to instead of the en dash is preferable.

  • The office will be open from 8:30 a.m. to 5:30 p.m.

Titles

Note that Dr. is reserved for references only to medical doctors. Professor is a suitable alternative; however, it should be used only for full professors, not for associate or assistant professors

Abbreviate formal titles when used before a full name.

  • Dr. James Jennings

  • Gov. Vic Bryant

  • Lt. Gov. Henry Radin